Pam Turner | Principal
pturner@firstoptionevents.com | 408.768.4047
- Site selection – develop meeting specifications and objectives; research audience demographics and appropriate geographic locations; review proposals; conduct onsite evaluation of meeting space
- Contract negotiation – negotiate hotel and convention center contracts (meeting space, sleeping rooms, food and beverage); audiovisual; ground transportation
- Fiscal management – develop and implement event budgets (meeting and exposition); manage revenues (sponsorships, exhibitor and attendee fees); final reconciliation of expenses
- Vendor management – interview, hire, and manage work produced by promotional and web designers; exposition management; technical contractors; public relations firms; destination management companies
- Promotional marketing – develop marketing and promotional strategies; produce collateral materials to support strategies (including event logos, marketing announcements, exhibitor prospectus, call for papers, conference brochures, final program of events, exhibit show directories, environmental signage); work with webmaster to develop and maintain event site
- Speaker coordination – liaison with session chairs and program speakers regarding meeting logistics and presentation materials; manage call for papers, abstract updates and paper collection
- Exposition management – manage decorator and security companies; develop floor plans, exhibitor contracts and service manuals; develop and implement communications program for exhibiting companies
- On-site management – manage all event components including registration; hotel and convention center logistics; production; exposition; support staff; ground transportation; translation services; entertainment
EVENT MANAGEMENT CAPABILITIES
21476 Sarahills Court | Saratoga, CA 95070