Pam Turner Principal | 408.768.4047
  • Site selection – develop meeting specifications and objectives; research audience demographics and appropriate geographic locations; review proposals; conduct onsite evaluation of meeting space
  • Contract negotiation – negotiate hotel and convention center contracts (meeting space, sleeping rooms, food and beverage); audiovisual; ground transportation
  • Fiscal management – develop and implement event budgets (meeting and exposition); manage revenues (sponsorships, exhibitor and attendee fees); final reconciliation of expenses
  • Vendor management – interview, hire, and manage work produced by promotional and web designers; exposition management; technical contractors; public relations firms; destination management companies
  • Promotional marketing – develop marketing and promotional strategies; produce collateral materials to support strategies (including event logos, marketing announcements, exhibitor prospectus, call for papers, conference brochures, final program of events, exhibit show directories, environmental signage); work with webmaster to develop and maintain event site
  • Speaker coordination – liaison with session chairs and program speakers regarding meeting logistics and presentation materials; manage call for papers, abstract updates and paper collection
  • Exposition management – manage decorator and security companies; develop floor plans, exhibitor contracts and service manuals; develop and implement communications program for exhibiting companies
  • On-site management – manage all event components including registration; hotel and convention center logistics; production; exposition; support staff; ground transportation; translation services; entertainment
21476 Sarahills Court | Saratoga, CA  95070